5 ready-to-go virtual team building invitation email samples

You’ve got a wealth of virtual team building ideas in the pipeline; you’re looking forward to getting started - the last job on your list? Sending out your event invites. 

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If the thought of getting invites out is raising your blood pressure, fear not. We’re taking the headache out of getting dates in your team calendars with these ready-to-go invitation samples. 

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Need more support on increasing employee engagement alongside team building? 

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Take a look at these top virtual employee platforms and engagement apps and see the top employee engagement stats for 2022/2023.

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Try these 5 email templates for team building event invites

1. An invite for team bonding sessions

Help your teams get to know each other with team building zoom games focused on nurturing relationships and strengthening communication.

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Need activity ideas for your team bonding sessions? Try these icebreaker activities or learn more about Gomada’s team building activities that have been specifically developed to measure and strengthen your team's skills.

2. An invite for holding a quiz night 

Bring out your team's playful side and foster some healthy competition with a virtual trivia team building event.

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3. An invite for hosting a virtual ‘Take out & hang out’

Holding an in-person social event might not be possible for your virtual team, but that doesn’t mean you can’t bond over good food. Give your team members a budget for takeout and get together to enjoy it at the same time. A good icebreaker is finding out what everyone has ordered!

4. An invite for formal training 

Maximize the uptake for your company training by ensuring your teams know what to expect. 

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5. An invite for holding a virtual escape room

Bring your team together in a riveting online challenge and strengthen communication skills and problem-solving while you’re at it. A virtual escape room team building is a unique and fun must-try!

Bonus tips for writing your invitations

• Ensure a click-worthy subject line that provokes curiosity or excitement. Best practice says to keep it under 50 characters. Try something like:

• Join us! [Event name] happening [date]
• Invite for [Recipient name]: [Event name]
• Interested in [Event name]?
• FREE [Event name] 

• Give all the basic event info: purpose, time, date, event URL, duration & what to expect.
• Include an RSVP call-to-action to ensure people know how and when to respond.
• Detail any special instructions, such as anything attendees need to bring.
• Add a live countdown timer to generate a sense of anticipation and remind recipients how long they’ve got until the event.
• Make it skimmable to hold the reader's attention. Pull out key points in bold.

4 tools to make sending your team building event emails easier

• Greenvelope - Send beautifully designed invites for your formal or social events.
• EventCreate - A full event management platform to send invites and create dedicated event websites.
• RSVPify - Easy event management with invites, including invites for secondary events & multiple sessions.
• Eventbrite - An all-in-one event registration software to set up an online ticketing system and event pages.

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Wish there was another way to schedule frequent team building sessions? At Gomada, our platform automates the process for you.

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