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5 ready-to-go virtual team building invitation email samples

You’ve got a wealth of virtual team building ideas in the pipeline; you’re looking forward to getting started - the last job on your list? Sending out your event invites. 

If the thought of getting invites out is raising your blood pressure, fear not. We’re taking the headache out of getting dates in your team calendars with these ready-to-go invitation samples. 

Need more support on increasing employee engagement alongside team building? 

Take a look at these top virtual employee platforms and engagement apps and see the top employee engagement stats for 2022/2023.

Try these 5 email templates for team building event invites

1. An invite for team bonding sessions

Help your teams get to know each other with team building zoom games focused on nurturing relationships and strengthening communication.

Subject: Do you really know your team? Find out on [day of the week]!

Dear NAME,

Do you ever feel like you don’t know your colleagues? While working virtually has many benefits, we know how hard it is to develop relationships and feel connected. You’re so busy getting the job done!

To help you understand your peers, we’ve scheduled 30 minutes for a team bonding session on [DATE].

Forget your usual Zoom meets; this session will be packed with fun activities to help you get to know each other better.

You don’t need to bring anything other than yourself.

All the details you’ll need are here:
DATE
TIME
MEETING LINK

To RSVP, or if you have any questions, just hit reply.

Can’t wait to see you there!

Need activity ideas for your team bonding sessions? Try these icebreaker activities or learn more about Gomada’s team building activities that have been specifically developed to measure and strengthen your team's skills.

Saskia Crawley

Remote worker & content writer

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Free

15-30 min

No

No

Share fun facts and bond with a team quiz

Have your participants choose from a list of questions they’d like their coworkers to answer about them, before watching as they guess the right answer.

01. Yes

share-fun-facts-and-bond-with-a-team-quiz

Free

15-30 min

No

No

Run a guided recognition activity

Have your participants choose from a list of questions they’d like their coworkers to answer about them, before watching as they guess the right answer.

01. Yes

run-a-guided-recognition-activity

Paid

1-2h

Yes

No

Organize a virtual cooking class

Hire a professional chef to help your team cook a delicious lunch or dinner. May be difficult for co-workers with families. To find providers and get tips, read our blog about virtual cooking classes.

02. No

organize-a-virtual-cooking-class

Paid

15-30 min

No

Yes

Hire a stand-up comedian

Have your participants choose from a list of questions they’d like their coworkers to answer about them, before watching as they guess the right answer.

02. No

hire-a-stand-up-comedian

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You’ve got a wealth of virtual team building ideas in the pipeline; you’re looking forward to getting started - the last job on your list? Sending out your event invites. 

If the thought of getting invites out is raising your blood pressure, fear not. We’re taking the headache out of getting dates in your team calendars with these ready-to-go invitation samples. 

Need more support on increasing employee engagement alongside team building? 

Take a look at these top virtual employee platforms and engagement apps and see the top employee engagement stats for 2022/2023.

Try these 5 email templates for team building event invites

1. An invite for team bonding sessions

Help your teams get to know each other with team building zoom games focused on nurturing relationships and strengthening communication.

Subject: Do you really know your team? Find out on [day of the week]!

Dear NAME,

Do you ever feel like you don’t know your colleagues? While working virtually has many benefits, we know how hard it is to develop relationships and feel connected. You’re so busy getting the job done!

To help you understand your peers, we’ve scheduled 30 minutes for a team bonding session on [DATE].

Forget your usual Zoom meets; this session will be packed with fun activities to help you get to know each other better.

You don’t need to bring anything other than yourself.

All the details you’ll need are here:
DATE
TIME
MEETING LINK

To RSVP, or if you have any questions, just hit reply.

Can’t wait to see you there!

Need activity ideas for your team bonding sessions? Try these icebreaker activities or learn more about Gomada’s team building activities that have been specifically developed to measure and strengthen your team's skills.

2. An invite for holding a quiz night 

Bring out your team's playful side and foster some healthy competition with a virtual trivia team building event.

Subject: Think you’re smart? Prove it! {Invite}

Dear NAME,

We’ve heard there are a few trivia buffs on the team, and it’s time to find out if you’re one of them!

Join us on [DATE] for 45 minutes of quiz-mania, with questions covering everything from pop culture to history, sports to cuisine.

The best bit? There will be prizes!

If you’re up for a challenge, join us on:
DATE
TIME
MEETING URL

To RSVP, or if you have any questions, just hit reply.

It’s going to be fun!

3. An invite for hosting a virtual ‘Take out & hang out’

Holding an in-person social event might not be possible for your virtual team, but that doesn’t mean you can’t bond over good food. Give your team members a budget for takeout and get together to enjoy it at the same time. A good icebreaker is finding out what everyone has ordered!

Subject: Your take out’s on us! Invite inside.

Dear NAME,

You deserve a treat. The whole team does! Which is why on [DATE], your takeout is on us!

Here’s how our ‘Take out & hang out’ session will work:
1)Order a takeout of your choice of up to [BUDGET] to eat on DATE at TIME 
2) Join us live on video via MEETING LINK
3)Submit your receipt to [TEAM MEMBER], so you can claim your cost back

What’s not to love? Free food in good company.

To RSVP, or if you have any questions, just hit reply.

We can’t wait to see what you choose!


4. An invite for formal training 

Maximize the uptake for your company training by ensuring your teams know what to expect. 

Subject: Your [EVENT NAME] Invite

Dear NAME,

We’re pleased to announce our latest training event is in the calendar, and you are invited to make the most of what promises to be a brilliant event!

What you can expect to learn:
BENEFITS OF EVENT
BENEFITS OF EVENT
BENEFITS OF EVENT

What the day will look like:
BREAKDOWN OF EVENT STRUCTURE
BREAKDOWN OF EVENT STRUCTURE
BREAKDOWN OF EVENT STRUCTURE

Find out more now or book your spot [LINK TO FULL SALES PAGE]

5. An invite for holding a virtual escape room

Bring your team together in a riveting online challenge and strengthen communication skills and problem-solving while you’re at it. A virtual escape room team building is a unique and fun must-try!

Subject: Join us for a great escape! {Invite inside}

Dear NAME,

Are you ready for a challenge like no other?

Put your work to-do list on pause (yes, really) on [DATE] as we join together for a unique virtual escape room challenge! 

We’ll have 60 minutes to solve puzzles, crack codes, and unravel mysteries as a team. And we definitely need your brain on this.

The details are here:
DATE
TIME
MEETING URL
To RSVP, or if you have any questions, just hit reply.


Bonus tips for writing your invitations

  • Ensure a click-worthy subject line that provokes curiosity or excitement. Best practice says to keep it under 50 characters. Try something like:
  • Join us! [Event name] happening [date]
  • Invite for [Recipient name]: [Event name]
  • Interested in [Event name]?
  • FREE [Event name] 
  • Give all the basic event info: purpose, time, date, event URL, duration & what to expect.
  • Include an RSVP call-to-action to ensure people know how and when to respond.
  • Detail any special instructions, such as anything attendees need to bring.
  • Add a live countdown timer to generate a sense of anticipation and remind recipients how long they’ve got until the event.
  • Make it skimmable to hold the reader's attention. Pull out key points in bold.

4 tools to make sending your team building event emails easier

  • Greenvelope - Send beautifully designed invites for your formal or social events.
  • EventCreate - A full event management platform to send invites and create dedicated event websites.
  • RSVPify - Easy event management with invites, including invites for secondary events & multiple sessions.
  • Eventbrite - An all-in-one event registration software to set up an online ticketing system and event pages.

Wish there was another way to schedule frequent team building sessions? At Gomada, our platform automates the process for you.

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